Services

Putting It All Together

Visions Meeting & Event Management offers a wide range of services customized to fit your needs. We provide full service expertise from site selection to on-site management, or your needs may simply call for the creation of that magical event or special off-site function. Visions will work with you from beginning to end ensuring all the elements are integrated flawlessly by knowledgeable professionals. Visions offers meeting management services nationwide.

Exceeding Expectations

Along with efficient technology, must come efficient people. Visions prides themselves on listening to your needs and delivering on deadlines and promises. We go the extra mile in whatever we do in order to exceed our client's expectations. When you are successful, we are successful.

Our Team Vision

We believe in a team management approach. The team works together on your event from beginning to end, ensuring that all elements are integrated flawlessly by dedicated, knowledgeable professionals. Each team member brings complementary strengths and functional skills to the overall program. Meeting Planning - Customized Incentives - Destination Management, Airline Travel. With Visions - one company does it all.

Consultation

  • Customized program development
  • Entertainment referrals
  • Speaker referrals

Supplier Negotiations

  • Airline transportation
  • Ground transportation
  • Hotel accommodations
  • Meeting and function space
  • Food and beverage
  • Event production
  • Freight and cargo rates
  • Cruise lines
  • Audio/visual equipment
  • Published materials and graphics

Destination Management

  • Ground transportation services
  • Luggage handling
  • Meet and greet services
  • Spouse and guest programs
  • Pre and post-conference tours
  • On-site staffed hospitality desk
  • Name badges

On-Site Program Coordination

  • Pre-arrival coordination
  • Computerized conference check-in
  • Videoconferencing coordination
  • Function room coordination
  • Exhibit vendor negotiation, setup and management
  • Theme event coordination

Document Processing

  • Confirmations and vouchers
  • Master or individual billing

Site Inspection and Selection

  • Location recommendations
  • Property inspections
  • Facilities for meetings and exhibits

Reporting and Tracking

  • Financial statements
  • Hotel rooming lists
  • Conference registration tally
  • Airline arrival and departure lists
  • Daily function room setup lists
  • On-site cellular communication

Conference Registration

  • Internet meeting registration
  • Customized confirmation notices

Incentive / Reward Recognition

  • Individual travel awards
  • Special events
  • Cruises
  • Team building
  • Sales reward programs
  • Employee recognition programs

Ground Transportation

  • Car rental
  • Motorcoach
  • Limousine
  • Rail

VIP Services

  • Meet and greet service
  • Translation service
  • Security